Event Clustering Information

For you as an Event Host, this means that if you run an event that only runs one time and occurs on a weekend, we may require you to host it on the "focus weekend" for your area.

After you submit your Registration of Interest, which is due by 10pm 31st May and is required for 2025 (unless you have spoken to our team about other arrangements), we will contact you with information on submitting your Event Host Application (due 30th June and also required). We may request that you shift your dates to work with our Clustering Timeline.

To reduce the chance of us requesting changes, you can run your event:

• During the focus weekends for your area.

• Multiple times over separate weekends, or during weekends and weekdays. This is the preferred option.

• During weekdays.

Remember - Wellington Heritage Festival 2025 runs from Saturday 18th October to Sunday 9th November. This gives you lots of options!

Clustering Timeline

Below is our current proposed timeline for clustering. Please note that this timeline is now final.

• Sat 18th, Sun 19th October:

  • Wellington focus. Wellington City & Suburbs, Mākara, and Johnsonville.

• Sat 25th, Sun 26th, Mon 27th October (Labour Day weekend):

  • West Coast focus. Tawa, Porirua, & Kāpiti Coast.

• Sat 1st & Sun 2nd November:

  • Hutt Valley focus. Lower Hutt & Upper Hutt.

• Sat 8th & Sun 9th November:

  • Wairarapa focus. Wairarapa; all areas in the Greater Wellington Region.

Important Information on Event Clustering

• We may request that events shift dates to match our clustering timeline.

• If your event occurs on a weekend outside of the clustering time for its locality, we may be unable to include it in the Festival. Contact us if you are worried, and we will see what we can do.

• Events repeated over multiple days or weekends are unlikely to be shifted. Adding more sessions to your event / rerunning it is highly encouraged.

• Other than Monday 27th October (Labour Day), events during weekdays are unlikely to be shifted.